Photo filing and athlete outreach, built on the shared athlete roster
Roster (from the weekly ActiveNet import on the home page)
Checking…
What this does
Checks for new photo submissions and automatically sorts them into each athlete's folder. Run this daily, or whenever you know new photos have come in. Nothing is ever deleted — anything that can't be matched automatically just gets renamed so you can find and handle it manually.
This is the public upload page families use to submit photos: photos.scboston.org
Files submitted athlete photos into the archive
Filed automatically
Nothing yet, click "Run filing pass".
Couldn't match a name
Someone should check these and move them into the right folder manually.
Nothing yet.
Didn't come through the submission form
Someone should check these and move them into the right folder manually.
Nothing yet.
Errors
None.
What this does
Checks who from SC Boston is competing in an event — every entrant, before results exist — so we can wish them all good luck and ask for a photo. Nothing is ever sent automatically — drafts just wait in Gmail for you to review. Works for U.S. competitions only for now.
Gmail connection for these drafts
Separate from Constant Contact Sync's Gmail connection — authorizing this one doesn't affect that tool at all.
Checking authorization…
Event link
Paste the link to the event on the U.S. Figure Skating results site (ijs.usfigureskating.org) — one event at a time.
Drafted — needs a photo
Nothing yet.
Already contacted — found in Gmail, no new draft
Nothing yet.
Already have a photo on file — nothing to do
Nothing yet.
Couldn't match to a roster name
Nothing yet.
Errors
None.
What this does
Checks a competition's results for SC Boston skaters who placed top 4, so we can congratulate them and ask for a photo. A skater who placed in more than one event gets one combined email. Nothing is ever sent automatically — drafts just wait in Gmail for you to review. Works for U.S. competitions only for now.
Gmail connection for these drafts
The same connection Find Club Competitors uses. Separate from Constant Contact Sync's Gmail connection.
Checking authorization…
Results link
Paste the link to the competition's results on the U.S. Figure Skating results site (ijs.usfigureskating.org) — one event at a time.
Drafted — needs a photo
Nothing yet.
Already contacted — found in Gmail, no new draft
Nothing yet.
Already have a photo on file — nothing to do
Nothing yet.
Needs review
Nothing yet.
Errors
None.
What this does
International events run on a different results system entirely (ISU's own site, hosted on whichever national federation's domain is running the event that day — not the U.S. Figure Skating IJS site the tools above use), and it has no club column at all — just a country. So this tab checks a small, specific list of SC Boston athletes who compete internationally (maintained right here) against an event's entries or results, rather than filtering the whole field by club. Placement recognition here is top 3, not top 4.
International athletes
Add anyone competing internationally so they can be matched by name and country. Remove them once they're no longer competing abroad.
Loading…
Gmail connection for these drafts
Same connection Find Club Competitors uses — authorizing it here or there covers both.
Checking authorization…
Find International Competitors
Checks who on the list above is entered in an event, before results exist, and drafts a photo-request email for anyone without a photo on file.
Paste the link to the event's results index page on the ISU results site — one event at a time.
Drafted — needs a photo
Already contacted — found in Gmail, no new draft
Already have a photo on file — nothing to do
Needs review
Errors
Find International Medalists
Checks results for anyone on the list above who placed top 3. Report only — no photo check, no email draft. Paste each event's results index link on its own line.